ࡱ> MOL /bjbjVV 4<<<''''8_{'T$#######$L&(.#ooo#$ssso#so#ssr"T#``{' j"#$$0T$")s)#)#("s##sT$oooo) : Academic Senate Minutes January 10, 2011 Meeting convened at 2:01 p.m. Members present: Dolores Davison (President), Carolyn Holcroft (Vice-President/CCC Chair), Robert Cormia (Secretary/Treasurer), Donna Frankel (Adjunct Faculty), Teresa Ong (ADL), Eta Lin (BSS), Bill Ziegenhorn (BSS), Cathy Denver (CNSL), Tobias Nava (CNSL), Sandi Watkins (CTIS), Bruce McLeod (FA), Kate Jordahl (FA), Richard Morasci (LA), Pam Wilkes (LRC), Don MacNeil (PE), Dixie Macias (PE), Debbie Lee (PSME), David Marasco (PSME), Kurt Hueg (Cabinet Liaison), Darya Gilani (Classified Liaison), Meredith Heiser (FA Liaison), Gustavo Okamura (Student Liaison) Members Absent: Russell Wong (ADL), Mike Murphy (CTIS) Approval of agenda Announcements: Meeting schedule is convoluted for winter quarter, affected by timing of league of innovation. Next scheduled meetings for Senate are 1/24 and 2/7, when Judy Miner and the Cabinet will attend to discuss the bill of particulars. All 17Թ faculty are encouraged to attend that meeting. Other possible meeting dates include February 14th (for regular Senate business), February 28 (if needed), and March 7. Parking lot 4 to be closed February 11th, resulting in a loss of 250 parking spots (8% of total parking). This will require strategies including ridesharing to mitigate what could be a challenge in getting to class. Forms for scholarship applications are due February 7th, 2011. We will need scholarship readers again this year; please recruit faculty. The ASCCC Teaching and Learning Institute will be in San Jose this year. The theme is Basic skills across the curriculum; interested faculty should go to  HYPERLINK "http://www.asccc.org" www.asccc.org Increase of fees to $24 a unit from $17 a unit (as early as fall). Budget timeline for the District made up before this announcement. Every area other than K12 will likely be cut. Scott Lays email already sent out ($400 million to be cut from higher education). Another article, from the Contra Costa Times about the Accreditation process, was also shared. Request for a substitute commencement faculty representative for Rich Morasci who will be on sabbatical in spring. Ideas for keynote speakers should be given to this committee. Ideally the commencement representative should be a senator. Welcome back to Kate Jordahl senator for Fine Arts, Debbie Lee replacing Patrick Morris in PSME for one quarter. Kurt Hueg spoke about some Banner fixes that are coming out in spring. There were many questions and comments about waitlist / late-list. There were several comments about the labor intensive process of adding students, especially late-adds for online courses, which was an automated task before Banner. Kurt offered that perhaps a demonstration / explanation but Fred and Chien to show how many things would have to be changed to get a different (online) late-add process. We need better information from Education Technical Services (ETS) about what is being worked on. There were other problems involving add codes, prerequisites, etc. A point should be made to the technology people that the new system has added complexity without functionality. Other comments were that courses were being cancelled with a large number of students on the wait list. Further discussion revolved around students being able to enroll in classes for which they had not completed the prerequisites, and additionally not being able to enroll in a course where they couldnt demonstrate they had completed the required prerequisite. A suggestion was made that we get a list of faculty concerns to bring to Fred and Chien. Approval of Minutes: Corrections to minutes from 11-22-2010: second page of SB1440 (consistently), Administration of Justice (6th degree). Minutes were approved with changes as noted. Consent Calendar: Academic Senate Debbie Lee, Winter 11 replacement (PSME) Accreditation Standard II: Don MacNeil Hiring Committees: Chemistry: Victor Tam* English: Rosemary Arca, Jordana Finnegan, Suzy Huerta Library: Kay Jones, Mary Thomas, Pam Wilkes Music Technology: Robert Hartwell, Kate Jordahl, Kristen Tripp-Caldwell, Bruce Tambling Physics: Frank Cascarano, Robert Cormia, David Marasco, Brian Stanley, and Sue Wang* Teaching and Learning Taskforce: Laurie Bertani, Najwa Jardali, Marc Knobel, Phyllis Spragge, Brian Tapia, Mary Thomas Consent Calendar approved as amended. (* amendments) * Agenda Items: 1. Online Attendance: Kate Jordahl: COOL Committee talked about attendance in online classes. COOL committee and distance education committee looking at definition of attendance in online classes. The definition of attendance in fully online classes is important for financial aid, and can impact the college budget. Last day of attendance determines the amount of financial aid a student will receive. Fraud can occur where students pool together to sign up for a class but they dont really take the course but get compensation. Recommendation to develop and implement a written policy for online attendance. Student tracking is not enough, and last login wont work either. Need to develop a policy, and ensure that it is followed. Participation in an online discussion, quizzes, etc. Need to have regular, timely, and effective student faculty contact as approved by the Senate for approval of online courses. Activity must be recorded through week 7. This requirement is removed at the end of week 7, which is the 60% point of the quarter. Our last date to drop with a W is week 8 (60 or 75% of the quarter?). Students are responsible to drop themselves in some courses. How is communication related to an academic activity? Communications (phone or email) is appropriate. Weekly reflections in the forum, or quizzes, assignments, etc. Syllabus will show what is required. If we suspect fraud with financial aid we should contact Kevin, and makes sure to have clearly marked policies for dropping. The resolution is coming forward to ensure that we are in compliance with Ed code, and make sure that we dont end up having to pay back money at some future date. Comments by Senators that if this policy makes sense in an online course, it should also make sense for a physical course. The question may be broader that online attendance and involve all issues of participation related to attendance. Tracking in online courses is more difficult, and it can be difficult for faculty to determine how involved a student is in the class? How can we pedagogically determine if a student if really engaged? Are there other motives for the student to attend (financial, insurance, etc.)? There are clearly going to be further outgrowths from this discussion. Senators are encouraged to bring the presentation to their constituents for comment, and then to the senate for full action (vote). Kevin reiterated that the college really needs to know the exact date of the students last point of participation is. What does regular and effective contact mean? We need to be aware of what the impact of the additional accounting and assessment would be. There are enough concerns (on the part of CSU/UC, and federal government) that we should look and listen carefully at what is being suggested here, as online courses are already under a great deal of scrutiny. Another senator asked a deeper question about whether these new methods can detect fraud? A large chunk of fraud is related to loans and online courses, so this is why we are under increased scrutiny. We cant really tell how real the student is, but we can ensure that there is activity. This would become policy by summer 2011, so we do need to move forward on this. Senators need to get this to faculty so that we can get comments and act on this early enough to roll this into spring. This will be on the agenda for the meeting on January 24th. 2. Senate scholarships: Is the senate still ready to support scholarships? Suggest one for transfer and one for workforce (vocational education), and there was a question and suggestion about basic skills support. 3. Faculty hiring. We are currently going out for 11 positions, but the faculty obligation number is even higher, so we might have 15 total positions that we are going out for. There will be another round of emergency requests. New positions that were approved are: History Math Music tech Child Development Physics/Engineering We do have to keep the faculty obligation number of 518, with a fine of approximately $63K ($68K) per faculty, so it makes sense just to hire faculty. De Anza was down 3 to 9 percent in enrollment, but 17Թ is about 1%. The district is now in growth mode to make sure we meet cap. 4. Committee Reports: Curriculum committee hasnt yet met, but faculty should understand the IB (International Baccalaureate) degree. Faculty in each division should look at IB and understand what they are agreeing to. CID program (Common Course Identification program). C-ID are sociology, math, psychology, geology, communications, and recently added kinesiology, and criminal justice. There is a listserv that faculty can sign up for. C-ID issues include being on the quarter system trying to map into the larger system. Topic mapping between quarter and semester courses (articulation) can be a challenge. C-ID can be important in fast-tracking a transfer or articulation issue. Curriculum reps have dates of opportunities for PGA, including this Friday (1/14/2011) and next (1/21/2011) at the KCI (SLO/AC). PaRC met last week, with presentations on the budget and on the Adaptive Learning Division programs as part of the Educational and Strategic master plan. The student equity plan is coming. Each PaRC meeting will have a strategic master plan update. Basic skills committee presented to PaRC in fall quarter. 5. For the good of the order: SLOs opportunity this Friday from 10 to 11 a.m. workshop for your reflections. 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