ࡱ> RTQ e=bjbjVV 7`<<W5 bb8l]$|$&rSSS4S:S !iFs0OhT HSSSSb k: Draft Senate Minutes May 23rd 2011 Meeting called to order at 2:02 p.m. Members present: Dolores Davison (President), Carolyn Holcroft (Vice-President/CCC Chair), Robert Cormia (Secretary/Treasurer), Donna Frankel (Adjunct Faculty), Teresa Ong (ADL), Russell Wong (ADL), Amy Edwards (BHS), Eta Lin (BSS), Bill Ziegenhorn (BSS), Cathy Denver (CNSL), Mike Murphy (CTIS), Sandi Watkins (CTIS), Bruce McLeod (FA), Kate Jordahl (FA), Steve Williams (LA), Pam Wilkes (LRC), Don MacNeil (PE), David Marasco (PSME), Patrick Morriss (PSME), Kurt Hueg (Cabinet Liaison), Darya Gilani (Classified Liaison), Meredith Heiser (FA Liaison), Gustavo Okamura (Student Liaison) Members absent: Kathy DePaolo (BHS), Tobias Nava (CNSL), Dixie Macias (PE) The agenda was approved by consensus Announcements: There is a new Vice Chancellor of Business for the California Community Colleges New DE Guidelines: Colleges have agreements with States; if we have students from another state (Texas in this case) we need to notify that State that we have an enrolled student from there. We were reminded about compliance guidelines for online courses, and to make sure students are active, or they should be dropped. Kimberlee Johnson Messina was introduced as our new VP of Instruction and Institutional Research June is LGBT month; there will be a number of guest speakers. Pamphlets are available. De Anza Academic Senate elections - new senate President is Karen Chow, Paul Setziol was re-elected as Secretary-Treasurer June 6th is our next Senate meeting. We will need to talk about the District Senate President. Dolores Davison reviewed the preferred requirements, and especially including prior service as a senate officer Approval of Minutes: The minutes from May 16th meeting were pulled and will come back on June 6th Action items The Program Discontinuance resolution came forward for action. There was no further discussion, and the resolution passed on a unanimous voice vote. Approval of the self study: all of the standards have now been posted to the College website, and will be going to the FHDA board for approval on June 6th. At the June 6th Academic Senate meeting, senators should be prepared to vote on this. Standards are posted for review, and faculty should be looking at this. Guest: President Miner. Judy Miner brought forward documents providing the guidelines for resource planning and reductions. Judy also brought the email that was sent out at the first of spring quarter when she announced the need to have a balanced budget plan for the District on June 20th. There was mention of the discussions that occurred at divisions, and what the Cabinet had to consider at the April 25th meeting, that were brought forward to the Chancellor's staff meeting on May 10th. The College faces cuts of 9.1M dollars, and if we tried to meet this by cutting 1320 funds, we would need to cut so many sections we would not meet enrollment goals, causing further funding reductions. Judy Miner brought forward proposed reductions in a document entitled Proposed Reductions Affecting Faculty. There are a number of items that have been removed from this list. Judy then invited dialog about how we reduce or eliminate sections, etc. She acknowledged that these discussions are very painful, shocking, etc, Proposed cuts: Adaptive learning will not offer adaptive aquatics in fall, due to low enrollment in the course. In biotechnology, we will not offer courses in fall quarter, but not eliminate the program. The program is still on hiatus, so it will be delayed a year. There was confusion about the FHDA Board agenda item related to the biotechnology program, which was somewhat clarified in this discussion. The term hiatus means that courses would not be offered in a quarter, or a year, but that the courses would remain in the catalog. The term 'suspended' had been used interchangeably with hiatus, but we wont use that term. The term program discontinuance is the education code language for removing curriculum without expectation that the program would return. If full-time faculty are affected by riffing, then the term program elimination must be used. Travel careers used the word eliminate, rather than discontinue. The terms elimination and discontinuance are used as synonyms. If a program is eliminated from the catalog it will not be brought back. After some conversation, it was decided that the biotech courses would be left in the catalog. Only Biotech (BTEC 10) would be taught. If we (as a college) take something out of our catalog, we need to formally inform to the State of California. For instance with BTEC, we would leave the courses in for now. BTEC is part of the Science and Learning Institute, and a case study on STEM at 17Թ. President Miner commented that 17Թ will put forth a strong summer and fall, and we may redistribute FTEF to achieve higher enrollments. FTEF will move to areas that have wait lists and high productivity. BSS will have more FTEF than last year, as they have the highest productivity. Classes with 20 students might lose FTEF to classes that have 35 or 40 students. We may not know until September how much money we have to spend for the 2011-2012 academic year. Miner then discussed changes in the CTIS division. Business Technology will be moving from CTIS to BSS, and CAST will be 'taught out' in the Fine Arts division during the coming year. CTIS is being reorganized starting July 1st, as the division has no dean, and no division admin. Business Tech is being discontinued, but no faculty will be lost. CAST and COIN are being discontinued, with COIN faculty affected. CIS is a department that contains Computer Science (CS). CS will become a larger department within PSME. CIS is a department and also has programs. CIS discontinuance would impact faculty. CIS (Computer Information Systems) includes everything except transfer level programming. Programming is CS, and requires a masters degree for minimum qualifications. The CIS FSA requires an associates degree and six years experience (minimum qualifications). COIN is being discontinued, with impact on faculty. COIN will teach out in 2011-12, and remove courses from the catalog in 2012-13. Counseling: All 11 month counselors may go to 10 month schedules. Not everyone will have an 11 month assignment, they would follow seniority. Special education qualifications allow special education counselors to do general counseling, but not vice-versa. 17Թ counselors moving to 10 month schedules could bump to De Anza if they want 11 month assignments. Counseling should not lose full-time faculty. Creative writing is on hiatus. There was a discussion of moving dental hygiene admissions to every other year, but we won't be going with that proposal. ESL at Middlefield will be discontinued, and ESL offered on the main campus only. Mission College has a strong ESL program, so we could send some students there, or co-offer ESL with De Anza. We are considering non-credit ESL for students at Middlefield. There will be two retirements in English 1A. Gerontology is on hiatus, it was taught in adaptive learning. Discontinuance decisions are based on downward trend in enrollments. The College looks at where we are going into 2012-2013. What is the intention of the College? What is our own sense in the prioritization? Deans make a recommendation for hiatus and discontinuance. Intercollegiate athletics is the largest allocation of FTEF (esp. 1320) in the College, and is not part of the core mission of basic skills, workforce, and transfer. We don't have a requirement to serve that area, and in a downsizing period we need to look at FTEF. No full-time faculty will be affected in PE. There would be part-time assignments in fall quarter, but not as many in winter and spring. The PE division will be making the decisions about what other areas to cut. All divisions were asked to decide what areas to cut. But CTIS was not polled; we were given the final decision. CTIS was given (now) given an opportunity to create a plan to keep elements of the program intact, such as CS. What was the productivity, what were the trends, what were the enrollments, and retention? A typical supporter of CTIS talked about a single course experience, rather than a program taker. If we aren't desperate, then perhaps a single course taker makes sense to support, but not as an academic division. We have been committed to lifetime wellness, and we can't do that now. How do we serve fewer students, with more defined programs? In CTIS there is a recalibration of the message - there is an opportunity to 'push back' - and create a plan to keep segments of the program. We are likely looking at $7M in cuts - so there will be a significant downsizing of the college. There will be classified cuts, perhaps not at January 1st, maybe July 1st. We need to correct a 5% reduction in enrollment. This will continue to be a work in progress as we get updates in the State budget. Major turning points will be when we have a state budget approved, which could be fall. Interested parties should follow the calendar for meetings with Kevin McElroy. In January of 2012, college administration will meet with FA to discuss affected faculty and RIFs. The CTIS teach out assumes program discontinuance, but isnt predicated by it. It was commented that 'teaching out' is a one-way road, and enrollments might not build during this time. Teach out applies to suspended programs as well. In summer and fall - productivity numbers are driving us to choose course sections with higher productivity numbers. Fall is a feeder into winter and spring; we don't want to be chasing WSCH into winter and spring quarter. We have hired in areas where we knew that numbers were increasing. As far as budgeting is concerned - we are assuming what is likely, rather than what is worse case. Our budget also assumes no tax extensions, a $660M cut to community colleges, as well as deferrals of payments. The likelihood of an all-cuts budget is not as likely as it was a week ago. Most community colleges are aiming for a 7.5% cut, but FHDA has to cut an additional 4 to 5% for enrollment decline. The president needs to say to the board, we can cut the budget $9M, but then we end up cutting into 1320 money, which cuts enrollment, and then cuts funding even more. Judy impressed upon people the need to have a high quality institution no matter what. The paramedic program made a persuasive case was made to keep the program - and it is not being cut. Music performance will not be giving music lessons; it is suspended. Physical education courses taught by part-time faculty will be cut. KFJC Radio will be privatized. Real estate courses have only been taught by part-timers. Special education will teach out while it is on hiatus. Video arts will be taught by part time faculty. Courses 'on hiatus' would be reviewed on a monthly basis. Once a program is discontinued, it can be offered again. In any area being cut, the question is what areas might be worth taking a chance on? We want to keep courses in the catalog so that students can research possibilities; it is another means of advertising. How do budget decisions impact the list? Admin will go to the Board and use one-time dollars to prevent cuts now. There are areas that are very important, and input from faculty can impact both cuts and restoration. No hires in 7 positions where searches were stopped. Retirement letters have been received from Chuck Johnson, Charlotte Thunen, and Rita Wong. The discussion turned to the timing and inclusion of decisions. How do we make decisions? There will be a Town-hall on June 1st - first reading of the reduction plan. There is news that is still coming - and we need to have a plan to go to the board on June 20th - how does 17Թ plan to meet its obligation of $9M. The next point of discussion and decision making will be adoption of the CA state budget. As far as classified goes, we can't to a bumping list until we hear from De Anza. For classified employees there will be a plan from both 17Թ and De Anza College and the opportunities to bump. Contract reductions also involve bumping scenarios, and it gets very complicated. When do we expect to get the classified cut list from De Anza? Probably very soon, perhaps this week or next, as this will have considerable impact on 17Թ through the bumping process. PaRC is the shared governance process/location for the official college recommendation. Go back to the integrated planning and budgeting process. The priority list would inform who would be cut in certain scenarios. There was comment about waiting to see what the priorities were if the budget cuts were not so bad. Would the Town Hall be the first step in starting a discussion of how to prioritize the areas to fund, cut, or restore? Next item on the agenda is the summer stipend, which will be put off for the next meeting. A senator commented that there has been a short circuiting of the normal dialog in arriving at the decisions about what to keep or cut. What vision would we have in a normal budget dialog? Discussions in the divisions and shared governance committees are about the priorities, and waiting until fall when we have new budget information. Divisions and working groups will have discussions about what will be cut, with cut decisions likely ratified in fall. There is still no discussion about what can be gained from bargaining units. APM and CAC will meet in July. 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