ࡱ> DFC'` +bjbjLULU 4B.?.?# <& N N N N N OOO$[h8&-"O&&8N N M...&N N .&..6N B `1n ^v$c0@C rC 8C OL6.,)OOO88OOO&&&& $  Academic Senate Minutes November 8, 2010 Members present: Dolores Davison (President), Carolyn Holcroft (Vice-President/CCC Chair), Robert Cormia (Secretary/Treasurer), Donna Frankel (Adjunct Faculty), Teresa Ong (ADL), Russell Wong (ADL), Ken Horowitz (BHS), Eta Lin (BSS), Bill Ziegenhorn (BSS), Cathy Denver (CNSL), Tobias Nava (CNSL), Mike Murphy (CTIS), Sandi Watkins (CTIS), Bruce McLeod (FA), Janis Stevenson (FA), Richard Morasci (LA), Pam Wilkes (LRC), Don MacNeil (PE), Dixie Macias (PE), David Marasco (PSME), Patrick Morriss (PSME), Kurt Hueg (Cabinet Liaison), Darya Gilani (Classified Liaison), Gustavo Okamura (Student Liaison) Members Absent: Karl Peter (BHS) Guests: Eloise Orrell, Judy Miner Judy Miner thanked faculty for help with the property (parcel) tax. Six faculty positions have been approved for Fall 2011: Counseling, English, Anthropology, Chemistry, ESL and Library. Other positions may be available. PARC will prioritize 6 of the remaining 13, waiting for retirements and resignations Only two of eighteen parcel taxes passed, there was a huge anti-tax sentiment. Our service area is high in absentee voting, so probably was not affected by the Palo Alto and San Francisco Chronicle newspaper article. The District is still doing some phone work follow-up to determine what the voter sentiments were. With bond measures it is clear where the dollars are going, parcel taxes are less definitive. We are not discouraged about strategic planning, and pursuing grants to fund activities. A comment was made about the Middlefield Campus, with a suggestion to use the money set aside in Measure C to develop the Middlefield property. Announcements administrative evaluations. The list of administrative evaluations will not be quite as big this year, as many were completed last year. Only tenured faculty should be involved as chairs of evaluation committees The Great American Smoke out is on November 18th, we will be launching an online survey for staff and students to determine sentiment towards second hand smoke and next steps in our policy evolution. New Veterans Center will be open 11 November 2010. Minutes were approved as amended. Consent calendar Bob Cormia, Eta Lin, and Lori Silverman were approved to serve on the District Research Committee. 1. Banner: Kurt Hueg addressed the senate about Banner (Enterprise Resource Planning system) Luminous (portal ware) and Group and Core Studio. Groups are part of the Portal ware post files, photos, and messaging functions. There are groups for employees and students. Core studio adds groups for every class that is taught. It is a stripped down version of a CMS in terms of online student contact and pushing electronic documents, which can be used for Web assisted document delivery but not really for instruction. Groups have been set up for the accreditation team and technology task force. Groups can also be set up for student activities, clubs, and faculty organizations. What are the benefits of groups? Enables work flow, collaboration, and a shared tool for staff at 17Թ and De Anza. We are developing training support for ETS, and providing support for staff and students. Professional development workshops will be offered to help faculty and staff learn and use the features and functions of groups. Faculty will have the ability to turn groups on and off (or put up a place holder page) students will be automatically added to the Core Studio Group as they are added and dropped in the registration. Groups will probably be turned on in early December. Kurt demoed a group environment, accessing groups through the portal, showing types of information that appears, and how to send messages using the tool. It does not allow group email announcements. Group leaders can add members who request to be added to a group. Groups dont have tracking capability. Faculty are not encouraged (meaning discouraged) from using groups as a course management tool. Requests to create groups go to the administrator (Kurt Hueg) who will approve the group and the leader of the group. A senator mentioned a feature to add to groups is to allow students to ask questions. Course studio is part of Luminus (portal) that came with Banner. We are trying to find a way to turn features on and off. On December 5th the system will be turned on but individual courses will be turned off by default. Its a simple process for faculty to enter the Portal and check a box (to turn on or off). It was pointed out that both students and staff use the portal. A suggestion was made that the searchable schedule should have links to faculty pages within the portal for students to view, see office hours, etc. Questions about the printed catalog came up, which will no longer be printed. The Heights will still be printed and distributed to the local community. A question was asked about the archiving capability for the Groups list? How open/secure is it? 2. Accreditation: Kurt mentioned the accreditation process and thanked staff for submitting drafts. Each standard team will provide a draft summary following analysis, due to the Steering Committee by 29 November. 3. ASCCC Plenary Session: Dolores Davison discussed the Statewide Academic Senate Plenary process and how 17Թ Academic Senate officers will be shifting positions to cover District responsibilities. Dolores is a senate rep for statewide, so Carolyn Holcroft will be voting as 17Թ president, and Robert Cormia will be voting as District senate president. Robert will not vote if the De Anza and 17Թ senate presidents differ on an issue. Dolores asked for comments and feedback on the plenary resolutions. There was discussion of the double counting issue for students who wish to graduate with a transfer degree, and an issue that 17Թ doesnt know well enough to vote on. Some of the issues that come forward to Statewide are being driven by local colleges (art history). Some of the resolutions of interest to the faculty here: International Baccalaureate and a system wide baccalaureate exam. Discussion about creating a list (mechanism) to assist international students in keeping their units together. Not too different from SB1440 (dont need a hundred different IB polices). Issue of local control versus system centralization. IB and CLEP exams. Resolution to require a C or higher in a major course requirement for the transfer degree. Discussion about the new CAN (Course Articulation Numbering) system (from the C-ID website). Current majors with descriptors completed are Communication, Sociology, Psychology, Math, Administration of Justice. Disciplines List. Dolores will report out of the meeting by November 22nd. After the resolutions meeting, the Academic Senate website will be updated. The website also has links to papers that explain and reference appendices with supplementary information. Some issues can have a lot of emotion around them. CLEP exam is one of them. Dolores discussed some of the history and current events from the colleges. Academic freedom has been an issue at a number of colleges, and AAUP (American Association of University Professors) has spoken about this. Dolores talked about minimum qualifications for various disciplines, and the issue of equivalency. 4. Technology Update: internal wireless (phase 1) is now complete in PE and Fine Arts. External wireless (phase 2) has not been started yet. Kurt mentioned inventory of all computers, how old it is, and when it could/should be replaced. Trying to improve audio visual equipment in classrooms. Also might need a dedicated swing space to move classes into to allow technicians to come in and replace hardware. We are somewhat short staffed in supporting new AV equipment with the growing use of classroom AV equipment. Faculty conflicts have occurred around classrooms equipped (or not) with AV hardware. 6. Curriculum report keep proof status as a toggle, and email notice on status change has been added (and is working great). Allowing Division curriculum reps to have edit privileges on courses to hasten the process. Denise Swett presented the proposed process for articulating high school and regional occupational programs. Faculty have total control to determine how HS/ROP articulation might occur. Dolores discussed the issue of attendance in online courses. Need to have a real academic event, and not just logging in. Maintenance of quality in online courses was brought up. Professional development and quality of online courses may require faculty to attend PD sessions / workshops (was this right?). Federal support of students (financial aid) is driving the scrutiny. Kurt mentioned that upcoming site visits might (will) focus on how we provide services to online students. November 17th (meeting). Students are reminded to watch the add-drop date Friday. 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