ࡱ> bea <bjbjVV 6V<<4 8;LB+bV$*******$:-/~*bb**:**I(ha) cH*:(*+0B+(Z0dZ0 a)Z0a)L**rB+Z0 :  Board Policy 7960 PROGRAM DISCONTINUANCE In accordance with Title 5, Section 51022, College districts are required by regulation and statute to develop a process for program discontinuance and minimum criteria for the discontinuance of occupational programs. Additionally Education Code 78016 stipulates that every vocational and occupational program shall meet certain requirements prior to termination. As part of a series of position papers on academic and professional matters, the Academic Senate for California Community Colleges (ASCCC) has recommended that local senates develop a process for program discontinuance (not just limited to occupational programs) that takes into account the issues listed below. Allan Hancock College is committed to support programs and classes that fulfill the goals of its mission as elaborated in the Strategic Plan. Programs with low or declining enrollments, decreasing demand for service, or clear obsolescence may be identified for discontinuance once the following criteria have been considered. effect on students balance of college curriculum educational and budget planning regional economic and training issues collective bargaining issues The process for program discontinuance is set forth in administrative procedure 7960.01. References: Title 5 Section 51022, Education Code 78016 First Reading:  Administrative Procedure 7960.01 PROGRAM DISCONTINUANCE PROGRAM DISCONTINUANCE EVALUATION PROCESS A. INITIAL CONSIDERATIONS 1. This procedure will be used to review the continuance or discontinuance of instructional programs. 2. Definition of Program: For purposes of this document, a program is defined as a grouping of courses leading to a defined objective such as, but not limited to, a degree, certificate, diploma, license, or transfer. 3. Vocational or occupational programs shall be reviewed every two years. (California Education Code 78016) All other programs shall be subject to the program review process according to the colleges program review schedule, except when continued with qualification within the program discontinuance process. 4. The Academic Senate, recognizing the districts policy to consult collegially with the Academic Senate in academic matters as set forth in Title 5 Section 53200(C) and Section 53203 and as stated in Board Policy 7900, must have a fundamental and integral role in any discussion of program continuance or discontinuance. The Academic Policy and Planning (AP&P) committees role is to examine, research, and analyze the issues presented for program discontinuance. It will prepare report(s) with recommendations for consideration by the Academic Senate and will attend Senate meeting(s) to present its recommendations to the Senate Executive Committee and the Academic Senate. The role of the Academic Senate is to consider the recommendations of AP&P and after consideration of the report, analysis, and a vote of the Senate, to forward its recommendations for program continuance/discontinuance to the superintendent/president or designee and to report to the Board of Trustees. 5. Conditions for Discontinuance. The following conditions may cause a program to be recommended to AP&P for discontinuance: a. Program review and analysis of trends b. Changes in demand in the workforce c. Changes in requirements from transfer institutions d. Availability of human, physical, or financial resources e. Legislative mandates 6. If the Board of Trustees formally declares a financial emergency, the superintendent/president and the Academic Senate may set new timelines by which the proposals for program modification or discontinuance submitted to AP&P will be acted upon and a final report of recommendations submitted by AP&P. B. SUMMARY OF THE PROCESS 1. Based on any of the above condition(s) as seen in the previous academic year, the vice president academic affairs and the academic deans shall develop a proposed list of programs to be reviewed by the end of the second week of the fall semester. Individual departments/disciplines may also make proposals for the discontinuance of programs to the vice president, academic affairs and the academic deans by the close of an academic year. 2. An evaluation committee shall conduct a program study addressing the status of each program taking into consideration the most recent program review. The program study shall also include sufficient evidence supporting one or more of the conditions and be completed within one semester. 3. The evaluation committee will submit the completed program study to the appropriate vice president. The vice president shall notify AP&P and provide it with the proposed list of affected programs and copies of the reports. AP&P shall set a timeline for completion of the review and recommendation process that is reasonable under the circumstances. In no case should this period be longer than 120 days, exclusive of summer and winter break. STEPS OF THE PROCESS A. EVALUATION COMMITTEE 1. As soon as possible following the delivery of the list of affected programs, an Evaluation Committee shall be initiated by the academic senate to continue the process. 2. The Evaluation Committee shall include representatives from the following constituencies: a. Faculty members, appointed by the Academic Senate 1) Two discipline experts from the affected program, or if faculty members from the affected program are not available, then faculty members from a related program or discipline. 2) One counselor, or in the event of a review of a counseling program, a faculty member from another division. b. One student appointed by the Associated Student Body Government (ASBG). c. Administration dean of the affected program d. Two classified staff members from the affected program appointed by CSEA, or if classified staff members from the affected program are not available, then classified staff from a related program or discipline. e. One advisory committee member for CTE programs 3. For each affected program, an Evaluation Committee shall conduct a program study. Both qualitative and quantitative factors, as applicable, shall be discussed in order to have a fair and complete review leading to an eventual decision to continue, continue with qualification, or discontinue a program. a. Qualitative factors are based on the mission, values, and goals of the institution and access and equity for students. These factors include but are not limited to: 1) Quality of the program and how it is perceived by students, faculty, articulating universities, local business and industry and the community 2) Ability of students to complete their educational goals of remediation, obtaining a certificate or degree, or transferring 3) Balance of college curriculum 4) Effect on students of modifying or discontinuing the program 5) Comprehensiveness of the college experience 6) Uniqueness of the program 7) Importance of the program in its relationship to other programs 8) Replication of programs in the surrounding area and their efficacy 9) Potential for a disproportionate impact on diversity at Allan Hancock College 10) Necessity of the program in order to maintain the mission of the College 11) Source of funding for the program (outside vs. general funds) 12) Impact on other programs, including transfer, if the program is modified or closed. If there are any, these must be identified. 13) Requirements by federal/state/accreditation or other areas (e.g. Title IX) for the program. If there are any, these must be identified. 14) Impact on articulated programs. 15) Other b. Quantitative factors are based primarily on the Program Review where applicable. Factors that may be considered include but are not limited to: 1) Program Results showing: a) A sustained downward trend in FTES generated, load, enrollment, number and composition of sections offered, percent fill, FTES composition, retention, and persistence b) Sustained increase in expense or annual cost/FTES 2) Changes in demands in the workforce, transfer rates, job-outs, completers and graduates, and non-completers 3) Projected demand for the program in the future 4) Changes in class offerings 5) Frequency of course section offerings 6) Availability of human resources 7) FTES generated/FTEF 8) Enrollment trends 9) Operating cost per FTES 10) Capital outlay costs/year B. EVALUATION COMMITTEE REPORT 1. When the Evaluation Committee deems it has reached an appropriate level of confidence to offer a sustainable conclusion, it shall present a written report with outcome recommendations to AP&P. The report shall be submitted to AP&P according to the timeline. a. The report shall: 1) State the recommendations of the Evaluation Committee 2) Outline the major points of support from the available information 3) Include diverging conclusions from the members of the Committee, should they wish to do so, who are not in agreement with the reports primary recommendation. b. The recommendations should include some or all of the following: 1) A critical examination and consideration of all information acquired to ensure all members of the subcommittee are knowledgeable of the datas substance and significance. 2) Preparation of the information 3) Prioritization of the conclusions based upon the prioritized information, particularly referencing the consequences of the conclusions 4) Establishment of a consensus within the Evaluation Committee as to the conclusions and recommendations to be presented to AP&P. 5) Absent consensus, presentation of a majority and minority report to AP&P. 6) Sources of data for all factors shall be referenced and cited. c. Possible Outcomes of Program Evaluation: There are three potential outcomes of the evaluation study. A program may be recommended to continue, to continue with qualification, or to discontinue. 1) Recommendation to Continue: A program may be recommended to continue when, after full consideration it is decided that it is the best interest of the college, its students, and the larger community to do so. 2) Recommendation to Continue with Qualification: A program may be recommended to continue with qualifications. These qualifications may include specific interventions designed to improve the viability and responsiveness of the program. A specific timeline should be provided during which these interventions will occur and expected outcomes should be outlined in advance. After the specific qualification period is completed, the program will be reviewed again according to the provisions in this policy. 3) Recommendation to Discontinue: A recommendation to discontinue a program will occur when, after a full evaluation study, it is concluded that it is no longer in the best interest of the college, its students, and the larger community. Any recommendation for program discontinuance will include the criteria used to arrive at the recommendation. The recommendation shall include a detailed plan and recommended timeline for phasing out the program with the least impact on students, faculty, staff and the community. The recommendation must provide either a way for currently enrolled students to continue their programs of study or a plan for them to meet their educational objectives through alternative means. The recommendation shall also consider the requirements of collective bargaining for full-time faculty and CSEA staff, including application of policies for reduction in force and opportunities for retaining. C. THE ACADEMIC SENATE AND CURRICULUM COMMITTEE Following submission of the Evaluation Committee report to AP&P, after full discussion with the Evaluation Committee members and all relevant constituencies, on whether the program should be modified, continued or discontinued, AP&P shall submit its recommendations including dissenting reports to the Academic Senate and attend Senate meeting(s) to answer questions. After Senate vote, the Senate Executive Committee, in conjunction with AP&P, shall prepare its recommendations in writing including the reasons for its recommendations, any applicable modifications, interventions, timelines and mechanisms for phase-out. Senate shall forward its recommendations to the superintendent/president with a copy to AP&P within 60 days. D. ACTION BY THE GOVERNING BOARD The superintendent/president shall forward the recommendation to the Academic Senate along with his/her recommendation to the board for action. The board shall consider and take action upon the recommendation(s). REFERENCES California Community Colleges Chancellors Office Inventory of Approved and Projected Programs Florida Community College memo Process for Evaluating Academic Programs at Risk. March 2003 Program Discontinuance: A Faculty Perspective. ASCCC, adopted Spring 1998 Skyline College working draft Program Improvement and Discontinuance Process. April 2003 Solano County Community College District Policy 6100 Program and Curriculum Development. Adopted November 1986, revised December 2001 Title 5 Sections 51022, 53200, 53203 and 55130 West Valley College Academic Senate paper WVCAS Policy and Process for Program Discontinuance. 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